DRAFT OF MINUTES
A quarterly business meeting of the Green Party of Virginia (GPVA) was held on 10 June 2007, 10:00 a.m.-5:00 p.m. at the The Camel, 1621 West Broad Street, Richmond, VA 23220-2106
Minutes of GPVA Quarterly Business Meeting on Sunday, June 10, 2007, at the Camel Café, 1621 West Broad Street, Richmond, Virginia
The meeting was called to order by Tom Yager at 10:30 a.m. In attendance were
- Arlington Courthouse local: Audrey Clement, Kirit Mookerjee, Tamar and Tom Yager;
- Blue Ridge local: Charlie Jordan;
- Fredericksburg local: Chris Fink;
- Northern Virginia (NoVa) local: Jim Lowenstern;
- Richmond local: Scott Burger, Rain Burroughs, Dave Fischer; and
- Virginia Beach local: Dena Cottle, Nick and Rick Johnson.
Tom Yager was chosen facilitator, Rick Johnson time keeper, Audrey Clement note taker, and Rain Burroughs vibes watcher by consensus.
A motion by Charlie Jordan to move committee reports to the end of the agenda was sustained by a vote of 7/3/2.
Charlie Jordan moved to postpone both officer elections and GPUS delegate elections until the third quarterly business meeting in September. The group agreed by consensus to postpone delegate elections till September. A vote to postpone officer elections failed on a vote of 3/6/3. The agenda with the election of GPVA officers being the first item of business was then agreed to by consensus. Charlie Jordan moved to conduct the elections by instant runoff (IRV) without a tie-breaker provision and to resolve any ties by runoff election. The motion was agreed to by consensus after a blocking motion was withdrawn. Officer elections were then held.
Rick Johnson and Audrey Clement were elected male and female co-chairs respectively. Rain Burroughs was elected Press Secretary, and Kirit Mookerjee was elected Treasurer.
Election of Male Co-Clerk
Election of Female Co-Clerk
Election of Press Secretary
Election of Treasurer
|Candidate||1st Round||2nd Round||Outcome
The tie was broken in favor of Kirit Mookerjee, in violation of the prior decision not to use tiebreaking methods. A retabulation reported on July 10 found that a runoff would be necessary in September.
Tom Yager recommended that GPVA consider endorsing Patrick Davenport should he decide to run for Soil and Water Board in Shenandoah County. Charlie Jordan mentioned that Alex Ballin, who is running for delegate in the 17th House District in Roanoke, might want an endorsement. Charlie announced his own intention to run for state senate in the 19th Senate District should his paperwork be filed on time. There was consensus to endorse Charlie Jordan's candidacy should he succeed in getting on the ballot.
Kirit Mookerjee announced that Josh Ruebner, national coordinator for the U.S. Campaign to End the Israeli Occupation and a key organizer of the June 10 UFPJ sponsored antiwar demonstration in Washington, has achieved ballot status in his bid to run for Arlington County Board. It was agreed to endorse his candidacy.
The group then heard from Chris Maxwell of WRIR, Richmond Independent Radio, who wants precinct level voting information for the entire state. Maxwell plans to use this information to identify swing districts that he will encourage to file for independent radio broadcast licenses during a rare FCC open filing window in October.
The group approved a vote by the Interim Committee in April, 2007 to elect Tamar Yager as GPVA's third delegate to GPUS and further agreed to extend her term until the next regularly scheduled GPUS delegate election in September, 2007.
Audrey Clement moved to amend GPVA Bylaws to bring them into conformity with GPUS rules requiring state party affiliates to support candidates nominated at the quadrennial GPUS nominating convention. A vote was held on the motion to amend Article VI.E of GPVA bylaws, which reads:
"E. Decisions and rules of other organization which the GPVA is affiliated with or a member of will in no way be considered binding upon the Green Party of Virginia."
"E. GPVA agrees to endorse and support only those national candidates selected by the Green Party nominating convention, if such candidates exist. Other decisions and rules of other organizations with which GPVA is affiliated or a member of will in no way be considered binding upon the Green Party of Virginia."
The motion was sustained on a vote of 10/1/1.
Charlie Jordan introduced a Bylaws amendment to create a nominating committee to nominate GPVA officers and delegates. A secondary motion to recommit the amendment to the Structural Reform Committee for simplification was agreed to by consensus.
A motion by Charlie Jordan to amend the 2008 Plan of Action previously agreed to at the March, 2007 quarterly business meeting was agreed to by consensus with two stand asides. The plan is reproduced here:
(START OF TEXT)
2008 Plan of Action
- Recruit volunteer notaries public from July, 2007 through March, 2008. Choose them based on convenience of hours available and location of home or workplace. Reimburse fees or count as in-kind contributions. (See for information on how to apply.) Where they are already available (often at libraries), identify notaries public who waive the fee.
- Starting in November, 2007, publicize need for petition witnesses on GPVA website and in GPVA newsletter.
- Choose candidates for presidential electors by the November, 2007. Although Central Committee members may be chosen for convenience, attention should be given to finding individuals the public will trust to choose federal executives and to represent every affiliated local.
- Have candidates for presidential electors submit paperwork to the State Board of Elections (SBE) by December 1, 2007.
- Have Congressional District Coordinators for petition drive chosen by GPVA meeting in November, 2007.
- Have names to appear on ballot chosen by November, 2007. (As the convention will still be several months in the future, stand-ins may be necessary.)
- Develop a network and a mailing operation to distribute petitions to petitioners by January, 2008.
- Start petitioning in January, 2008.
- Coordinate with contiguous states and GPUS to set up Presidential candidate forums in the region during the first quarter of 2008. Make arrangements by December 1, 2007. Publicize forums with article in December, 2007 GPVA newsletter.
- Poll membership on presidential and vice-presidential candidate preference in May, 2008, by single transferable vote (STV). Publicize the poll in the GPVA newsletter and on the GPVA website. Provide paper ballots, print-out ballots, and, if reliable, online voting.
- Select delegates to Green National Convention in May, 2008, by single transferable vote (STV).
- Provide a list and map of free notaries on the GPVA website, that petitioners can find to witness affidavits on nominating petitions.
- In November, 2008, the Green candidates shouild make acceptance speeches.
- In December 2008, the Green electors must meet in Richmond to cast their electoral votes. The results must be sent to both Houses of Congress, probably by certified mail, return receipt requested.
- On January 20, 2008, the Green candidates for president and vice president must be inaugurated.
(END OF TEXT)
Charlie Jordan introduced a Bylaws amendment to create additional GPVA offices.It was agreed by consensus to wait until the next quarterly business meeting to consider this motion as per Article XIII of the Bylaws.
Local reports were heard from all locals in attendance. Scott Burger reported that the Richmond local named itself the winner in a contest for the city with the most regressive water rate and donated the prize to Earth Day. Rain Burroughs reported that she lobbied outside the office of Va. Senator Jim Webb to protest his vote to appropriate funds to continue the war in Iraq. Jim Lowenstern reported that he redesigned the NoVA website and is looking for issues for his local to work on. Rick Johnson said that the Hampton Roads local, formerly known as the Tidewater local, which also includes Virginia Beach, has reactivated. He mentioned that the only reason why Newport News didn't win Scott Burger's contest is that it didn't compete. Construction of the King William Reservoir against the opposition of environmentalists and the Mattaponi Indian tribe is the big issue in his area. Chris Fink of the Fredericksburg local has arranged a movie series on the Mary Washington college campus including showings of: Outfoxed, End of Suburbia, Oil Factor and Fast Food Nation. He has also facilitated semi-monthly meetings of a campus greens local. Kirit Mookerjee reported that Josh Ruebner's campaign for County Board and a petition sponsored by John Reeder calling for a referendum to create a housing authority in Arlington County are the key issues motivating the Arlington local right now. He also mentioned that the Arlington local now has a website thanks to the efforts of webmaster Andrew Vargo.
Newspaper Committee Report
Chris Fink brought to the meeting two bundles of GPVA newsletters published in May. He mentioned that 3,500 copies were produced down from the usual 4,000. No cost savings was realized on sorting the bundles as the post office has changed the required sort order. Scott Burger questioned the viability of producing the newsletter. Chris Fink replied that the cost is not in the printing but in the mailing. It costs $.002 to print a newsletter vs. $.68 to mail.
Tom Yager reported that Greg Allen, a former Virginia Beach elected official, has moved out of state and that according to Eric Sheffield, Phil Hyre will not be running for Natural Bridge Soil and Water Board again, but that Chris Simmons might in Loudoun County. Tom advised that due to the constraints of the Hatch Act, to which he is subject as a government employee, he himself is not running for SWB. He thanked the group for his three years of service as GPVA co-chair.
Audrey Clement thanked Tom for his service and praised his efforts in facilitating the quarterly business meetings. She mentioned that over the past year she has maintained the GPVA membership database including manually updating the voting district codes on some 2,500 records.
Press Secretary's Report
Rick Johnson advised that a redesign of the GPVA web site is in progress. A new home page has been posted and the rest of the pages on the site will soon follow. Rick is looking into the use of the Sunflower logo (that GPUS used for a short time before adopting its current Earthflower logo) and/or a logo from others submitted for the 2004 GPUS logo contest.
He mentioned that Cameron Spitzer - GPVA web/listserv host and lead member of the Green Internet Society - has scheduled a move of the GPVA site and listservs for June 15. Scott Burger mentioned that the Richmond local needs to reclaim and reactivate its web site (also hosted on Cameron's GIS servers).
Kirit Mookerjee reported a $1,732 balance including $476 in state sharing revenue with an outstanding bill for publication of the May newsletter. The post office box has been renewed. He is interested in pursuing the idea of hosting a public speaker in order to raise money.
GPUS Delegates Report
Audrey Clement reported that the newly created GPUS Apportionment Standing Committee (ASC) is seeking up to three members per state. She nominated Chris Fink for one of Virginia's slots, and his nomination was agreed to by consensus. She also nominated Charlie Jordan to the ASC, which nomination was sustained by a vote of 8/2/1. Tamar Yager nominated Dena Cottle for the third slot on the ASC, and her nomination was agreed to by consensus, pending Dena's decision on her willingness to serve.
Kirit Mookerjee indicated his desire for GPUS delegates to report regularly to GPVA on GPUS business. Jim Lowenstern said he plans to attend the annual national meeting in Reading in July, 2007 as an observer. Delegates Chris Fink and Tamar Yager also plan to attend. If the NC votes to ratify reapportionment before the meeting and Virginia loses a seat, Tamar plans to serve as an alternate in place of Audrey Clement, who cannot attend due to a family commitment.
It was agreed to hold the next in person GPVA quarterly business meeting at the Scottish Rite Masonic Center at 65 Saunders Road in Newport News on Saturday, September 15.
GPVA business meeting of 10 June 2007
This proposal to amend the GPVA bylaws has gone through the Structural Reform Committee, with comments and changes but no handshake. I am interested in getting it approved in June.
- A. Definition
The GPVA shall have a Nominating Committee, accountable to the GPVA and responsible for recommending candidates for GPVA officer positions.
- B. Composition
- 1. Each member of the Nominating Committee must be a member of the GPVA.
- 2. Each Local may appoint one member, a first alternate, and a second alternate to the Nominating Committee.
- 3. The Nominating Committee shall make recommendations for its own officers to the Interim Committee.
- 4. The Interim Committee shall choose officers for the Nominating Committee.
- C. Responsibilities
- 1. The Nominating Committee shall recruit, interview, evaluate, and nominate candidates suitable to serve as GPVA officers, committee members, and committee officers.
- D. Decision Making
- 1. A quorum of the Nominating Committee for conducting business shall be a majority of Locals.
- 2. The Nominating Committee shall strive for consensus in all of its decisions.
- 3. If consensus is not achievable, then approval by a majority of Nominating Committee members shall affirm a decision.
- 4. The Nominating Committee shall report its recommendations at each GPVA quarterly business meeting.
- 5. Each report shall state whether each nominee has been approved by consensus or vote.
- 6. Recommendations of the Nominating Committee shall not be binding on GPVA or its members.
This proposal to amend the GPVA bylaws has gone through the Structural Reform Committee without resolution of concerns. I believe the proposal should be introduced in June and approved in September.
- Add under "Officers":
- Recording Secretary
- A. The GPVA shall establish the position of Recording Secretary.
- B. The Recording Secretary shall be an active member of the GPVA.
- C. The Recording Secretary shall be elected for a term of one year.
- D. Election of the Recording Secretary may take place at any business meeting of the GPVA by consensus or by a majority vote of members present.
- E. Recall of the Recording Secretary may take place at any business meeting of the GPVA by consensus or by a two-thirds vote of members present.
- F. The duties of the Recording Secretary shall be as follows:
- 1. Arrange for recording of the minutes of GPVA business meetings. (This duty may be delegated with common consent or reassigned to meet practical necessity.)
- 2. Distribute at least one draft copy of the minutes to each local within two weeks of the meeting.
- 3. Distribute at least one final copy of the minutes to each local within two weeks of approval.
- 4. Seek to recover and assemble minutes from meetings for which none have been approved.
- 5. These duties may be delegated as necessary.
- A. The GPVA shall establish the position of Convener.
- B. The Convener shall be an active member of the GPVA.
- C. The Convener shall be elected for a term of one year.
- D. Election of the Convener may take place at any business meeting of the GPVA by consensus or by a majority vote of members present.
- E. Recall of the Convener may take place at any business meeting of the GPVA by consensus or by a two-thirds vote of members present.
- F. The duties of the Convener shall be as follows:
- 1. Coordinate and assist in plans for and publicity of three or four GPVA business meetings each year. (The hosting local shall be responsible for developing and implementing the plans and publicity).
- 2. Coordinate setting of the agenda for GPVA business meetings.
- 3. Arrange for rotating facilitation of GPVA business meetings, including coverage during relief breaks.
- A. The GPVA shall establish the position of Webmaster.
- B. The Webmaster shall be an active member of the GPVA.
- C. The Webmaster shall be elected for a term of one year.
- D. Election of the Webmaster may take place at any business meeting of the GPVA by consensus or by a majority vote of members present.
- E. Recall of the Webmaster may take place at any business meeting of the GPVA by consensus or by a two-thirds vote of members present.
- F. The duties of the Webmaster shall be as follows:
- 1. Coordinate Internet communications.
- 2. Contract for continuous Internet service.
- 3. Assist Local Webmasters to interface.
- A. The GPVA shall establish the position of Historian.
- B. The Historian shall be an active member of the GPVA.
- C. The Historian shall be elected for a term of one year.
- D. Election of the Historian may take place at any business meeting of the GPVA by consensus or by a majority vote of members present.
- E. Recall of the Historian may take place at any business meeting of the GPVA by consensus or by a two-thirds vote of members present.
- F. The duties of the Historian shall be as follows:
- 1. Assemble archives related to the Green Party in Virginia, including correspondence, minutes, proposals, bylaws, newsletters, and membership records.
- 2. Prepare chronicle of Virginia Green politics for electronic publication.
- 3. Provide reasonable assistance with research and scholarship concerning Green history.
- Electoral Manager
- A. The GPVA shall establish the position of Electoral Manager.
- B. The Electoral Manager shall be an active member of the GPVA.
- C. The Electoral Manager shall be elected for a term of one year.
- D. Election of the Electoral Manager may take place at any business meeting of the GPVA by consensus or by a majority vote of members present.
- E. Recall of the Electoral Manager may take place at any business meeting of the GPVA by consensus or by a two-thirds vote of members present.
- F. The duties of the Electoral Manager shall be as follows:
- 1. Identify opportunities for Greens to be candidates for public office.
- 2. Recruit Greens to be candidates for public office.
- 3. Assure eligibility of prospective candidates.
- 4. Target resources to maximize the number of Green candidates on the ballot for public office in Virginia, including assistance with petition drives as needed.
- 5. Prepare a list of candidates who desire designation on the ballot.
- 6. Target resources to maximize the number of votes received by Green candidates in Virginia.
- 7. Target resources to maximize the election of Green candidates.
- Volunteer Coordinator
- A. The GPVA shall establish the position of Volunteer Coordinator.
- B. The Volunteer Coordinator shall be an active member of the GPVA.
- C. The Volunteer Coordinator shall be elected for a term of one year.
- D. Election of the Volunteer Coordinator may take place at any business meeting of the GPVA by consensus or by a majority vote of members present.
- E. Recall of the Volunteer Coordinator may take place at any business meeting of the GPVA by consensus or by a two-thirds vote of members present.
- F. The duties of the Volunteer Coordinator shall be as follows:
- 1. Recruit Greens (and sympathizers, as appropriate) to assist with Green projects, including but not limited to statewide petition drives.
- 2. Identify relevant skills of volunteers.
- 3. Assist in matching volunteers to projects in need of human resources.
- Strike XV.F.2-5.
- Replace XX.B.2-4. to read,
- 2. "Each officer of GPVA shall be a member of the Interim Committee, with one-half vote."
- 3. "No member of the Interim Committee shall have more than one vote.
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